Guide · Email signature

Let every email share your digital card

You send dozens of emails a day. Each one can carry your signature with a photo, contact details, and a button to your card. Here is how to build it and add it to your email program.

Your card Signature Every email

0Why a signature with your card

An email signature is advertising you already send, it is just usually a dull line of text. With your digital card it becomes a small professional banner: a photo, your name, position, and a button that leads to all your channels. At no cost, on every email you send.

1Build the signature in the plug-in

For each card the plug-in generates a ready signature. Open the card, go to the email signature, and pick a layout. The signature pulls data straight from the card, so you do not type anything by hand.

  1. Choose the signature layout and colors.
  2. Click to copy the signature.
  3. Paste it into your email program settings, as described below.

The email signature is available from the 5 Sites plan upward.

2Add it to Gmail

  1. Copy the signature from the plug-in.
  2. In Gmail open Settings, then the General tab.
  3. In the signature section paste the copied signature.
  4. Save changes at the bottom of the page.

3Add it to Outlook

  1. Copy the signature from the plug-in.
  2. In Outlook open Settings, then Mail, then Signature.
  3. Paste the signature and assign it to new messages and replies.
  4. Save.

If Outlook loses the layout, paste the signature again while it is formatted, not as plain text.

4Apple Mail and other clients

The principle is the same everywhere: you copy the signature from the plug-in and paste it into the signature section of your program. In Apple Mail that is in Settings, under Signatures. Most other clients have the same kind of field.

5Team signatures

For companies, the whole team can have a consistent signature in the same style, each person with their own card and details. That way every email from the company looks like part of the same brand.

Team signatures are part of the Agency plan.

6Examples and tips

A consultant

They put a Book a call button in the signature. Clients book straight from the email, with no back and forth about timing.

A sales team

All members share the same signature layout with a button to their own card. The brand is consistent, and every email is a fresh chance for contact.

Keep the signature short. A photo, a name, one line of contact, and one button work better than a crowded block.

7Frequently asked questions

Do the images show for the recipient?

Yes, the images load from your site, as with any HTML signature.

Can I change the signature later?

You can. Edit the card, copy the signature again, and paste it.

Does it work on a phone?

Yes. The signature is responsive and looks good on small screens too.

Turn every email into an opportunity

The email signature comes with the 5 Sites plan and up.

See the plans